Before Invoicing
Before Invoicing
Before you can create your invoices, you must first set up each child’s fees, subsidies and grants correctly, according to the steps below. These steps are only required for one time setup, and then it's only a matter of maintaining your setup, or applying it to new children. Each step links to a separate article that explains what you need, and each link opens in a new tab in your browser, so you won't lose this page.
1. Populate Childcare
Fee Schedule
Your childcare fee schedule is used to predefine childcare fees for age groups or rooms, or both. With these values predefined, it will be easy for you to tell Timesavr which fees to charge for each child.
2. Create Predefined Grants
This step is optional but strongly recommended. Creating predefined grants will not only make it easier for you to apply grants to child profiles, but will also make your expected revenue report much easier to read as these grants will be grouped.
3. Create Predefined Subsidy Types
This step is optional but strongly recommended. Creating predefined subsidy types will not only make it easier for you to apply subsidies to child profiles, but will also make your expected revenue report much easier to read as these subsidies will be grouped.
4. Apply Childcare Fee
The childcare fee is the full fee your program charges for care, including any amounts that may be paid through government grants or subsidies. Grants and subsidies will be listed as deductions on the invoice which the parents receive, and therefore you will record only parent portion payments for each family.
5. Apply Childcare
Grants
Grants are automatically deducted from each invoice, unless you've defined the grant to not be deducted. In Alberta an example of a grant which is not deducted is the infant care incentive. You can create this grant as non-deductible and apply it to the child's profile without affecting the invoice.
6. Apply Childcare
Subsidies
Subsidies are always deducted from each invoice unless you create a custom invoice. This is because the invoices you create are for the parent portion only, even though the deductions are also listed. Subsidy payments are never entered into Timesavr, but are reconciled on the subsidy reconciliation page.
Invoicing
Once you’ve done all of the above, then you’re ready to create invoices.
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