Applying Subsidy to Childcare Fees
Before applying subsidies to childcare fees, you should first create pre-defined subsidy types as this will make things easier. To learn how to predefine your subsidy types, please see this article: Creating predefined subsidy types
Apply Predefined Subsidy
Subsidies need to be applied to each child individually, so start by selecting a child and go to their Subsidy & Grants page.
In the Subsidy section, click Add Subsidy.
On this page, you'll need to enter in an effective date, and expiry date.
The easiest thing to do here is keep it on "Select a predefined subsidy type" and select one of the subsidy types you had predefined earlier. If you have not yet created your predefined subsidy types, please see this article: https://timesavr.zohodesk.com/portal/en/kb/articles/creating-subsidies
Apply Custom Subsidy
If you chose not to create any predefined subsidy types, or you want to enter a one time subsidy that would never be used again, you can select "Enter a custom subsidy".
If you're entering a custom subsidy, you'll need to type in a name and amount. You can also choose whether or not this subsidy should be included on subsidy reports or on the claim report. Typically, you'd want to keep both those options enabled, but if this is an internal or third party subsidy, then you can disable the option to "Include on claim" and Timesavr will not consider this as a government subsidy, but will still deduct the amount from the invoice.
Once you've added the subsidy it will be listed in the subsidy section with the total amount above the subsidies list. You can add as many subsidies as you want, and each subsidy will have its own active status, as indicated by the colored block on the left.
Subsidy Status
A subsidy effective in the future will be indicated by a light blue block to indicate that the subsidy is not yet active. A currently active subsidy is indicated by a green block. An amber block indicates that the subsidy is expiring in the current month. Fully expired subsidies are written in grey and preceded by a red block.
Expired subsidies do not need to be removed but can be kept as part of the historical record. If you have entered a conditional subsidy approval of two months, and that subsidy is subsequently extended to twelve months, you can either change the expiry date on the subsidy you had previously entered, or let it be and enter in a new subsidy approval for the additional ten months only. However you do it, just be careful that you do not create overlapping subsidy approvals as this will result in this child being duplicated on the subsidy claim report.
When an invoice is generated, the invoice date will be used to determine whether or not to deduct a subsidy from this invoice, as per the effective and expiry dates on the subsidy.
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