Creating Subsidies
Creating Predefined Subsidy Types
To apply subsidy to childcare fees, you can either create pre-defined subsidy types or create a custom subsidy for each child. Creating pre-defined subsidy types is recommended as it will simplify the process of applying subsidies to children, as they can re-used an unlimited number of times.
A predefined subsidy type consists of a name, an amount and whether or not the subsidy should be included on subsidy reports or the claim reports. To create predefined subsidy types, go to Admin > Finance > Subsidy Types. If your centre is located in one of Alberta, British Columbia or Saskatchewan you'll have the option of having Timesavr automatically insert subsidy types for you.
Alternatively, click "New Subsidy Type" to enter in your subsidy types manually.
Because subsidy types are listed with their associated amount when you add it to a child's page, it's not necessary to give each one a unique name. In fact, it's recommended that you use the same name for each subsidy type as much as possible so that they can be grouped together in the Expected Revenue report. Also keep in mind that the name you enter here will be shown on the Invoice you send to the parents, so the name should make sense to them.
Monthly vs Daily
Subsidy amounts can be daily or monthly but regardless of this, each active subsidy will be applied to each invoice created by default. So, assuming you invoice monthly, then if you use a daily subsidy, on your invoice you will have to enter in a multiplier for the number of days you are receiving subsidy.
Applying Subsidies
After you've created your subsidy types, you can move onto applying them to childcare fees.
Related Articles
Applying Subsidy to Childcare Fees
Before applying subsidies to childcare fees, you should first create pre-defined subsidy types as this will make things easier. To learn how to predefine your subsidy types, please see this article: Creating predefined subsidy types Apply Predefined ...Before Invoicing
Before Invoicing Before you can create your invoices, you must first set up each child’s fees, subsidies and grants correctly, according to the steps below. These steps are only required for one time setup, and then it's only a matter of maintaining ...Creating Invoices
Prior to creating invoices, you should set up the fees, grants and subsidies for each child so that they are pulled in automatically. If you haven't yet set up your fees, grants and subsidies, please see the article linked here. Before Invoicing ...Reconcile Subsidy Payments
Purpose The purpose of this page is to reconcile the subsidy payments that you've received for each child. If you receive a monthly summary statement from the government, which details the payments made to your centre, reconcile that statement with ...Subsidy Claim Numbers Don't Match
Symptom On your subsidy claim report (Reports / Subsidy / Claim - Children) the number of children listed, does not match the number of children counted in the breakdown at the bottom of the report. Cause #1 If you have more children on your list, ...