Child & Family
Email Parents
Overview The Email Parents page allows you to quickly and efficiently communicate with parents and guardians. You can filter the list of families by various criteria—such as room assignment, enrollment status, or custom tags—to create a targeted list ...
Family Profile Updates
Overview Keeping family contact details accurate is essential to ensure seamless communication with parents. Timesavr simplifies this process with an automated email request system, allowing administrators to send update requests to parents with just ...
Agreements
Overview The Agreements page is a centralized reference for tracking parental permissions regarding a child’s participation in the childcare center's activities. Staff can use this page to ensure they follow parental preferences when making ...
Assigning Children to a Room
Attendance List In order for a child to be listed on the attendance list, they must be in an active status and be assigned to the room, either as a primary room or an alternate room. If the child has a start date in the future, then they will not be ...
Subsidy Claim Numbers Don't Match
Symptom On your subsidy claim report (Reports / Subsidy / Claim - Children) the number of children listed, does not match the number of children counted in the breakdown at the bottom of the report. Cause #1 If you have more children on your list, ...
Intake Process
Online Registration Use the Timesavr online registration form to have parents create their profiles in your Timesavr account. You can configure your registration form in Admin > Intake > Online Registration, and find the link to the form in the Link ...
Schedule a Room Change
Room Change You can schedule a future change in primary room, class or dayhome for a child by creating a simple enrolment plan, with an effective date. This means on that date, the child's primary room / dayhome will be automatically updated. If the ...
Schedule a Fee Change
Fee Change You can schedule a future childcare fee change by creating an enrolment plan. You can not schedule changes to charge items, payroll items or other fees. Only childcare fees, and dayhome educator fees. Scheduling a fee change means that, ...
Enrolment Plans
Overview Enrolment plans are a way for you to enter in a child's enrolment details for a future date. Enrolment plans include start date, school details, expected attendance, group (room/class/dayhome) assignment and childcare fees. For example, if ...
Parents not Receiving Emails
Symptom You may occasionally get notified by parents in your centre that they haven't been receiving daily report emails, or registration, invoice or receipt emails. Troubleshooting Confirm Email Address On the parent's profile page (mother or ...
Child Attendance - Mobile App
Attendance List Depending on your system configuration, the way you access the child attendance page on the mobile app may differ. Using the standard config, you'll find your attendance lists grouped by room, within each program. So for example, ...
Merging Families
Families can not be fully merged, but you can move a child from one family to another. To do this, scroll to the bottom of the child’s profile page and you’ll see the option. Tip: Before moving the child, rename one of the two families so that you ...
Automated Enrolment Emails
Enrolment Emails Timesavr can automate the sending of emails to the parents during the various stages of the intake process. The three automated emails available to you are as follows. Registration Email Waiting List Email Activation Email These ...
Child Attendance - Desktop App
Attendance List Child attendance is grouped according to room, and the rooms are grouped according to program. For example, if you have a room called Toddlers, in your Daycare program, click on Daycare, then Toddlers. The list will include all ...
Add a Child to the Waiting List
Video Demo There are two methods you can use to add a child to the wait list. Method 1: Enrolment List Each of your programs in Timesavr has four enrolment lists. Active, Waiting, Terminated and Unconfirmed. Each child in your database is in one of ...
Subsidy Claims
Claim Reports TimeSavr generates claim reports, which are designed to help you submit your monthly subsidy, grant and wage top-up claims. These reports are found in Reports > Subsidy. There are reports specifically for children, staff and dayhome ...
Fee History
TimeSavr maintains a historical record of fee changes for each child. This fee history is listed at the bottom of each child's Fee page. A new fee history record is inserted if the fee is changed on the child's fee page, but also if the child is ...
Adding a New Family
Add a Family To create a new family, select "New Family" from the Families menu. The new family prompt requires only a family name. This is typically the family's last name but can be any name that helps you identify the family. In the case of a ...