Email Staff

Overview

The Email Staff page allows you to quickly and efficiently communicate with staff via email. With the built-in WYSIWYG editor, crafting clear and engaging emails is simple and intuitive. Once the message is ready, you can send it out to all selected staff with a single click—making it easy to share announcements or reminders. 

Email Editor

The WYSIWYG (What You See Is What You Get) editor provides you with an intuitive interface for creating and editing rich text content. It supports basic formatting options such as bold, italic, and underline, as well as advanced features like inserting images, tables, hyperlinks, and more.  Additionally, the editor includes a full-screen mode, enabling a distraction-free writing experience ideal for working on more detailed or complex documents.  To enable full screen mode, click the fullscreen   icon.

The editor will auto expand as you type, or when you put focus on it if the existing text is larger than the default display size.  To collapse the input back down to its default size, you can click the collapse icon, just above the input on the right.  

Test Email

Before sending your email to staff, you can send a copy to yourself for testing purposes.  After you compose your email, and enter an email subject, open the Test Email panel and click "Send Test Email".  By default the email address used will be your company email address, as defined in your centre profile, but you can override this value.  You can enter in multiple email addresses, separated by a semi-colon, no spaces.

Copy Email Addresses

In addition to emailing staff directly from Timesavr, you have the option to use their email addresses in external platforms such as Gmail or Outlook. To do this, simply click the “Copy email addresses” link. This will open a new page displaying all relevant email addresses, separated by semicolons for easy use.

Click anywhere within the email address field to automatically copy the full list to your clipboard. You can then paste the addresses into the BCC field of your email to protect recipient privacy—especially useful when sending bulk communications outside of Timesavr.

Email Log

To view a history of emails you’ve sent, click the Email Logs link. You can also access this feature by navigating to Admin > System > Email Logs.

Within the log, you can filter results by email type, date range, or recipient email to quickly find specific messages. Selecting any entry from the list will display a copy of the email that was sent, allowing you to review content and confirm delivery details.

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