Overview

The Email Parents page allows you to quickly and efficiently communicate with parents and guardians. You can filter the list of families by various criteria—such as room assignment, enrollment status, or custom tags—to create a targeted list of recipients. With the built-in WYSIWYG editor, crafting clear and engaging emails is simple and intuitive. Once the message is ready, you can send it out to all selected families with a single click—making it easy to share announcements, reminders, or newsletters. This tool streamlines family engagement and ensures your communication stays timely and professional.

Email Editor

The WYSIWYG (What You See Is What You Get) editor provides you with an intuitive interface for creating and editing rich text content. It supports basic formatting options such as bold, italic, and underline, as well as advanced features like inserting images, tables, hyperlinks, and more.  Additionally, the editor includes a full-screen mode, enabling a distraction-free writing experience ideal for working on more detailed or complex documents.  To enable full screen mode, click the fullscreen   icon.

The editor will auto expand as you type, or when you put focus on it if the existing text is larger than the default display size.  To collapse the input back down to its default size, you can click the collapse icon, just above the input on the right.  

• Active – This includes currently enrolled children. You can further refine the list by choosing whether to:
• Include or exclude pending children (those with a future start date).
• Include or exclude terminating children (those with a future end date).
• Waiting – This includes children on the waiting list. You can narrow the list by:
• Entering a "Preferred Start Less Than" date. Only children whose preferred start date is before the specified date will be included—helpful for contacting families seeking placement soon.
• Selecting specific waiting list priorities, if these have been configured.
• Terminated – This includes children who are no longer enrolled. You can choose to:
  
• Limit the list to only returning children—those who already have an end date but also have an enrolment plan with a future start date.
• If this option is left unchecked, all terminated children will be included in the list.

Use these filters to target the exact group of families or children relevant to your communication or reporting needs.

If you enable the "Filter by Age Range" option, you can specify a range using years and months. Note that the "To" age must be less than the "From" age for the filter to apply correctly.

For any age entered under 2 years, Timesavr will automatically convert it into months. For example, entering 1 Year and 6 Months will be converted to 18 months.

This feature helps you target children within a specific developmental range when filtering your email list.

If you have a non-dayhome program enabled—such as daycare or preschool—you’ll see a list of available rooms that can be used to further filter your list. Depending on your configured group type, this label may appear as Rooms, Groups, Cohorts, or Classes.

You can choose how to include children based on their room assignments:

• Only Primary Children – Includes only children whose primary room assignment matches your selected room(s).
• All Assigned Children – Includes both primary and alternate room assignments.

For example, if Emily’s primary room is Pandas, and Liam’s primary room is Koalas but he’s also assigned to Pandas as an alternate room, selecting Pandas with the “All Assigned Children” option will include both Emily and Liam in the results.

This filter helps you target groups based on flexible room participation, whether for reports, communications, or classroom planning.

If the dayhome program is enabled, you’ll see an additional filter for consultants. Selecting a consultant will display only the families with children enrolled in dayhomes assigned to that consultant.

If you have both a dayhome program and a non-dayhome program enabled, you’ll be prompted to choose which program to use when filtering your list. The available options are:

• Dayhome Program – Enables filtering by consultants.
• Other Programs – Enables filtering by rooms, groups, cohorts, or classes.

You can filter by either consultants or rooms—not both at the same time. 

If you’ve defined tags, you can filter your list using this criterion. Note that only one tag can be selected at a time. To avoid filtering by tag, simply select the blank option from the dropdown menu.

Tags can be created directly on each child’s profile page, or centrally managed under Admin > System > Tags. They’re a helpful way to categorize children by custom attributes relevant to your program—such as special needs, allergies, or enrollment preferences.