Calculating Dayhome Educator Pay
Enter Earnings
Dayhome educator pay is calculated on each educator's Enter Earnings page. You'll calculate for each educator, one at a time, the amount of money owed by the agency to the educator for work completed. To open the Enter Earnings page, on a provider's profile page, select Enter Earnings from the Financials menu.
The earnings calculator pertains to your selected date range and will list all the earnings items for this dayhome educator, which includes all children in care, as well as additions, such as wage top-up and infant care incentive, and any deductions you may have defined for things such as insurance.
The date range will be automatically populated based on your preferred month as set on the Dayhomes tab of the Settings page. Your options are current month, last month and two months ago. Despite your preference setting you can always override the date range by selecting a new date range from the calendar popup.
Child Fees
Each item listed will include an automatically populated monetary rate and multiplier. These rates listed can be auto populated as either the childcare fees, or the educator fees. This is dependent on the option to "Use educator fees to calculate educator earnings" on the Dayhome tab of your Settings page.
If that option is enabled, then the amounts listed on the enter earnings page are the amounts that the provider earns, not what the families pay. The rate for each child listed is pulled in according to the child's fee page, specifically the section titled Educator Fees. If the child's rate is hourly or daily, then you'll see a calculator icon just before the multiplier field. Click the calculator to have TimeSavr automatically calculate the multiplier, according to the number of hours or days the child attended during the selected time period.
If that option is disabled, then the amounts listed on the enter earnings page are the childcare fees as defined on each child's Fees & Discounts page. In this scenario, you will want to deduct the agency fee from the educator earnings, by the use of a deduction defined in Admin > Finance > Payroll Items. Any deductions and / or additions created there, will be automatically listed on each dayhome's Enter Earnings page.
Educator Wage Topup
The educator wage topup amount is pulled in automatically based on the educator's certification, as selected on the educator's education page. Each certification is defined with a dollar value which is the wage topup per hour. These certifications are defined in Admin / Staff / Certification Setup. Click the calculator icon to have TimeSavr automatically calculate the number of hours this educator is eligible for the wage topup. The wage topup can be limited to a certain number of hours per month, which is defaulted to 181 and can be changed on the Dayhomes tab of the Settings page.
The wage topup item also pertains to a specific month, which defaults to either the current month, last month, or two months ago based on your preference setting on the Dayhomes tab of the Settings page.
Infant Care Incentive
The infant care incentive item is a special item which exists only if a corresponding Addition exists as a payroll item. These additions can be defined in Admin > Finance > Payroll Items. When creating this payroll item, you must use the name "Infant Care Incentive". TimeSavr will look for a payroll item with that name, and if it exists it will be listed as an item on the enter earnings page.
By default, the infant care incentive is automatically split between the primary educator and any backup educator who may have cared for the child during the selected date range. The split is based on the percentage of time each educator cared for the child. If you do not wish to split the infant care incentive with a backup educator, you can disable this option on the Dayhomes tab of the Settings page.
The infant care incentive item also pertains to a specific month, which defaults to either the current month, last month, or two months ago based on your preference setting on the Dayhomes tab of the Settings page.
Additions & Deductions
You can also add specific or generic additions and deductions. These additions and deductions are defined in Admin / Finance / Payroll Items. Typical uses for payroll items are things like insurance deductions, admin fee deductions or infant care incentive additions. When you define your payroll items you can specify whether a comment can be added or not. A comment field is useful for generic additions and deductions which you can use for any undefined purpose, so that you can use the comment field to explain what it is for.
Record Pay
When your calculator looks good, click Record Pay to add all items to the dayhome transaction register. At this point the agency owes this money to the educator. When you're ready to pay your educator, record the payment on the Enter Payment tab.
All payroll items are listed on the dayhome's transaction register and can be modified there if necessary.
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